Vacancy Re-announcement for a Personal Secretary
[CLOSED] This post is no longer validThe Ministry of Health is pleased to re-announce the vacancy for a personal secretary.
Working Agency: Ministry of Health
Department/Division/Section: Office of the Minister
Position Title: Personal Secretary II
Field: Administration Service
Position Level From: P5A Position Level To: P3A Placement Details/Remarks:
Office of the Minister, Ministry of Health, Kawangzangsa, Thimphu
Appointment Date: 01-Jul-2024 Employment Type: Regular Category: Lateral Transfer(In-Service) Slots: 1
Location
Thimphu
Class XII Marksheet Bachelor Marksheet Valid Audit Clearance PE Rating No Objection Certificate (Working Agency) No Objection Certificate (Parent Agency)
Application Deadline
Application Start From: 16-May-2024 Application Closed On: 09-Jun-2024
Contact Information
Focal Officer: Leki Dorji Email: hrd@health.gov.bt Focal Tel: 17621007 Office Tel: 17746914
Rural Posting: 20% Seniority: 20% PE Rating: 60%
1. Administrative Support Services: Managing Meeting(s) Schedule, organizing meetings, appointments, travel arrangement, dinners, Lunches, handling correspondence and maintaining files and records.
2. Communication Management:
Screening and prioritizing incoming and outgoing communications such as emails, letters, and phone calls. Drafting responses and ensuring timely and appropriate communication on behalf of the Minister.
3. Information/ evidence Management:
Researching and compiling external and internal information on relevant issues, policies, and events to keep the Minister informed and prepared for meetings, speeches, and other engagements as and when required.
4. Liaison and Coordination: Serving as a liaison between the Minister and other government officials, stakeholders, and constituents. Coordinating meetings, events, and travel arrangements as needed.
5. Confidentiality and Discretion: Handling sensitive information with the utmost confidentiality and discretion. Maintaining trust and confidentiality in all interactions and communications.
6. Policy Support: Assisting the Minister in preparing briefing materials, speeches, presentations, and reports on various policy matters. Providing support during meetings, conferences, and other official functions like in Cabinet Meeting and during the National Assembly Session.
7. Task Management: Managing tasks and projects assigned by the Minister, ensuring that deadlines are met and priorities are addressed efficiently.
8. Relationship Building: Building and maintaining positive relationships with key stakeholders, including government officials, colleagues, constituents, and members of the public.
9. Adaptability: Being flexible and adaptable to changing priorities, deadlines, and work environments. Willingness to take on new tasks and responsibilities as needed.
10. To provide reliable and efficient support, enabling the Minister to focus on their responsibilities and duties effectively
What we are looking for?
Vacancy Details
Slots : 1
Employment Type : Regular
Job Sector : Clerical and Administration Support
Last Submission Date : Jun 9, 2024 17:00
Contact Details
Leki Dorji
hrd@health.gov.bt
17621007/17746914
The Ministry of Health is pleased to re-announce the vacancy for a personal secretary.
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Contact Details
Leki Dorji
hrd@health.gov.bt
17621007/17746914
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Contact Details
Leki Dorji
hrd@health.gov.bt
17621007/17746914