The Management of Bhutan Postal Corporation Limited is pleased to announce the following vacancies for immediate recruitment:

Application Process:

Interested Bhutanese candidates who have the required eligibility criteria may apply in hard copy to Administration and HR Division, Bhutan Postal Corporation Limited, Thimphu with duly filled Bhutan Post Application Form along with following documents on or before August 21, 2026, before 17:00PM. For further information on eligibility criteria, required documents and other important details of the positions please see below or call 02-322281 (Ext 2006 or 2027) during office hours. 

Eligibility Criteria:

1. Candidate must:
a. Be a Bhutanese citizen.
b. Have attained at least 18 years of age.
c. Meet qualification, experience and other requirements as specified in the position profile of the position. 

Required Documents:

1. Curriculum vitae/Resume
2. Academic Mark sheets (if applicable):
a. For Degree post: Degree, Class XII & Class X mark sheet
b. Class XII post: Class XII; Class X mark sheet
c. Class X post: Class X mark sheet
d. Class VIII post: Class VIII marksheet
3. Copy of Citizenship ID card
4. Security Clearance (online approved – should bring a copy)
5. Medical Certificate (not older than 6 months)
6. Audit Clearance Certificate, if employed.
7. Recommendation letters (if any) 

Important Notes:

● Incomplete applications will not be accepted.
● Candidates who have submitted complete documents will be shortlisted based on academic marks.
● Applicants must look out for the announcement of the shortlisted name list in the Bhutan Post Website for final selection interview venue, time and date. Bhutan Post will not be responsible if any candidates do not appear for the interview on the announced dates.
● Candidates shall be required to produce No Objection Certificate if currently employed at the time of appointment (if selected).
● All candidates are required to bring relevant documents in ORIGINAL for verification at the time of the selection interview.
● Any candidate who is shortlisted but is unable to produce relevant and valid documents or does not meet any one of the eligibility criteria will be disqualified from the interview
● Please give valid contact numbers & email ID in the application.
● Applicants must bring their own copy of documents required. Bhutan post will not provide copying facilities
● The entry grade, pay, allowances and benefits will be as per the SSR 2024
● Please submit one application per post. Submitting multiple applications for different posts will result in rejection of the application. 

● Bhutan Post reserves the right to either increase/decrease the number of intakes or may not take any, depending on the qualifications/experience/capabilities of the interested candidates, and their performance in the interview. Bhutan Post also reserves the right to select the next candidate (Standby) based on the merit ranking should a selected candidate withdraw. In case the requirement arises within the calendar year in the same position and grade, Bhutan Post shall recruit from the merit standby list.

TERMS OF REFERENCE (TOR)

1. Company Secretary

A. Purpose

The purpose of the position of Company Secretary is to ensure effective corporate governance,
statutory compliance, Board administration, regulatory reporting, and proper maintenance of the
company’s corporate records. The Company Secretary shall serve as a key governance advisor to
the Board and Management and facilitate effective communication between the Board,
Management, shareholder, regulators, and other relevant stakeholders.

The position shall ensure that the organization complies with the Companies Act of Bhutan,
applicable State-Owned Enterprise (SOE) governance frameworks, the Articles of Incorporation,
and other relevant laws, regulations, policies, and governance requirements.

B. Key Roles and Responsibilities

1. Statutory and Compliance Responsibilities 

i. Ensure compliance with the Companies Act of Bhutan and other applicable laws, regulations, and governance requirements.
ii. Maintain and regularly update statutory registers, including registers relating to Board members, shareholders, and other statutory records.
iii. Prepare and file annual returns and other statutory documents with the Registrar of Companies within the prescribed timelines.
iv. Monitor and ensure compliance with Board resolutions and decisions.
v. Ensure adherence to the Articles of Incorporation, internal policies, rules, and
governance procedures.
vi. Advise the Board and Management on statutory, governance, and regulatory
requirements and communicate relevant regulatory updates.
vii. Ensure appropriate alignment with the requirements and directives of the Ministry of Finance (MoF) as the shareholder representative.

2. Board Governance and Administration

i. Prepare, compile, and circulate Board agendas and supporting papers in a timely manner.
ii. Ensure proper documentation of Board discussions, deliberations, decisions, and resolutions.
iii. Draft, finalize, and maintain accurate records of Board minutes.
iv. Maintain the Board decision and resolution register.
v. Follow up on Board directives and decisions and monitor their implementation.
vi. Facilitate Board evaluations and periodic governance reviews.
vii. Serve as the custodian of Board records, corporate governance documents, and Board procedures.

3. Advisory Role to the Board and CEO

i. Advise the Board on corporate governance principles, practices, and best practices.
ii. Ensure that Directors are appropriately informed of their fiduciary duties, responsibilities, and obligations.
iii. Provide procedural and governance guidance during Board and other statutory meetings

iv. Identify and highlight potential compliance risks, governance gaps, and areas requiring corrective action.
v. Guide Directors and relevant officials on conflict-of-interest declarations and related governance requirements.

4. Shareholder and Stakeholder Communication

i. Act as the principal liaison between the Board and the shareholder, including the Ministry of Finance.
ii. Coordinate and facilitate the preparation and documentation required for the Annual General Meeting (AGM).
iii. Coordinate the presentation and submission of the Annual Report and other statutory reports.
iv. Ensure timely reporting of financial and non-financial performance to the Board, shareholder, and relevant stakeholders.
v. Facilitate effective communication between the organization, regulators, government agencies, and other relevant stakeholders on corporate governance matters. 

5. Risk Management and Ethical Oversight

i. Ensure that key organizational risks and risk registers are appropriately reviewed and reported at the Board level.
ii. Monitor compliance with ethical standards and corporate governance principles.
iii. Promote transparency, accountability, integrity, and good governance throughout the organization.
iv. Highlight significant governance and compliance risks to the Board and Management for appropriate action.

6. Corporate Records and Documentation

i. Maintain the safe custody and proper use of the Corporate Seal.
ii. Maintain and safeguard contracts, legal documents, statutory records, Board records, and other corporate documents.
iii. Ensure proper classification, secure storage, and archiving of corporate records.
iv. Maintain and manage an effective system for tracking Board resolutions and their implementation. 

v. Ensure that corporate records are readily retrievable and maintained in accordance with applicable legal and organizational requirements.

C. Functional and Technical Competencies
i. Problem-Solving and Analytical Skills
Demonstrate strong analytical and problem-solving abilities to assess complex corporate, legal, regulatory, and governance matters and recommend appropriate solutions.
ii. Corporate Legal and Governance Knowledge
Possess sound knowledge of Bhutanese corporate laws, regulations, governance principles, statutory requirements, and procedures relevant to corporate governance and compliance.
iii. Confidentiality and Professional Ethics
Handle confidential and sensitive information with discretion and maintain a high degree of professional ethics, integrity, and confidentiality.
iv. Multitasking and Deadline Management
Effectively manage multiple responsibilities and statutory deadlines while ensuring timely and accurate completion of assigned duties.
v. Professional Integrity
Demonstrate a high level of integrity, impartiality, transparency, accountability, and ethical conduct while safeguarding the best interests of the organization.

Vacancy Details

Salary : Nu. 20,230
Slots : 1
Qualification : Bachelor's degree
Employment Type : Regular
Job Sector : Law. Judiciary, Legal
Last Submission Date : Aug 21, 2026 17:00

Bhutan Postal Corporation Limited is pleased to announce the vacancy for a company secretary.

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