The Management of Bhutan Postal Corporation Limited is pleased to announce the following vacancies for immediate recruitment:

Application Process:

Interested Bhutanese candidates who have the required eligibility criteria may apply in hard copy to Administration and HR Division, Bhutan Postal Corporation Limited, Thimphu with duly filled Bhutan Post Application Form along with following documents on or before August 21, 2026, before 17:00PM. For further information on eligibility criteria, required documents and other important details of the positions please see below or call 02-322281 (Ext 2006 or 2027) during office hours. 

Eligibility Criteria:

1. Candidate must:
a. Be a Bhutanese citizen.
b. Have attained at least 18 years of age.
c. Meet qualification, experience and other requirements as specified in the position profile of the position. 

Required Documents:

1. Curriculum vitae/Resume
2. Academic Mark sheets (if applicable):
a. For Degree post: Degree, Class XII & Class X mark sheet
b. Class XII post: Class XII; Class X mark sheet
c. Class X post: Class X mark sheet
d. Class VIII post: Class VIII marksheet
3. Copy of Citizenship ID card
4. Security Clearance (online approved – should bring a copy)
5. Medical Certificate (not older than 6 months)
6. Audit Clearance Certificate, if employed.
7. Recommendation letters (if any) 

Important Notes:

● Incomplete applications will not be accepted.
● Candidates who have submitted complete documents will be shortlisted based on academic marks.
● Applicants must look out for the announcement of the shortlisted name list in the Bhutan Post Website for final selection interview venue, time and date. Bhutan Post will not be responsible if any candidates do not appear for the interview on the announced dates.
● Candidates shall be required to produce No Objection Certificate if currently employed at the time of appointment (if selected).
● All candidates are required to bring relevant documents in ORIGINAL for verification at the time of the selection interview.
● Any candidate who is shortlisted but is unable to produce relevant and valid documents or does not meet any one of the eligibility criteria will be disqualified from the interview
● Please give valid contact numbers & email ID in the application.
● Applicants must bring their own copy of documents required. Bhutan post will not provide copying facilities
● The entry grade, pay, allowances and benefits will be as per the SSR 2024
● Please submit one application per post. Submitting multiple applications for different posts will result in rejection of the application. 

● Bhutan Post reserves the right to either increase/decrease the number of intakes or may not take any, depending on the qualifications/experience/capabilities of the interested candidates, and their performance in the interview. Bhutan Post also reserves the right to select the next candidate (Standby) based on the merit ranking should a selected candidate withdraw. In case the requirement arises within the calendar year in the same position and grade, Bhutan Post shall recruit from the merit standby list.

TERMS OF REFERENCE (TOR)

1. Dy. Associate

A. Purpose

The purpose of this assignment is to provide procurement and stores management assistance, including the preparation and processing of invoices and bills in the ERP system, maintenance of inventory and fixed asset records, issuance and dispatch of supplies, budget monitoring, and other related procurement and store-management activities. 

B. Scope of Responsibilities

The assigned personnel shall be responsible for the following duties:

1. Preparation and Processing of Documents in the ERP System

• Prepare and process invoices and bills in the ERP system.
• Process Journal Vouchers, asset input dates, Supply Orders, Receive Notes, and bill payments.
• Prepare dispatch documents and ensure proper documentation of all dispatches.

2. Asset and Stock Management

• Maintain and regularly update the Asset Register and Stock Register.
• Ensure that all inventory and fixed asset records are accurately maintained and updated in the ERP system.
• Maintain proper records of receipts, issues, transfers, and balances.

3. Monthly Stock Reporting

• Prepare and submit the monthly report to the Finance Division.
• Prepare and submit the monthly stock summary to the Finance Division.
• Ensure that the reported balances are reconciled with the physical stock and system records.

4. Fixed Asset Reconciliation

• Conduct fixed asset reconciliation twice annually. 
• Identify and resolve discrepancies between physical assets and ERP records.
• Upon the verification the assets must update in the ERP system.

5. Disposal of Assets and Inventory

• Maintain the disposal list Fixed assets and obsolete Inventory items. 
• Accordingly, prepare quotations for the disposal as per approval list verified by the Disposal Committee.
• Update disposed items in the ERP system and ensure that the relevant assets are removed from the books of accounts upon completion of the disposal process.
• Conduct physical verification of disposal items submitted by the Regional Offices and Headquarters.
• Maintain proper documentation for all disposal activities even the disposal done at Regions.

6. Annual Procurement Budget

• Assist in preparing the annual procurement budget for goods and services.
• Maintain and regularly update procurement budget records.
• Monitor budget utilization and ensure that procurement activities are recorded accurately. 

7. Requisition and Issuance of Supplies

• Receive requisitions from concerned Offices and Regional Offices. 
• Issue items based on approved requisitions and update the stock balance accordingly.
• Obtain acknowledgement/receipts for all issued items and maintain proper records.

8. Supply of Inventory and Fixed Assets

• Facilitate the supply and issuance of inventory and fixed asset items against approved requisitions.
• Maintain the RQ (Requisition) records and ensure that all issues are supported by proper issuance documentation. 

9. Updating of Issuance Records

• Update all issuance records and lists in the ERP system on a timely basis. 
• Ensure that system records accurately reflect the items issued to respective Offices/Regions.

10. Store Management

• Ensure that the store is properly organized, systematically arranged, and kept clean and secure at all times. 
• Ensure proper storage, identification, and accessibility of inventory and fixed assets.
• Maintain appropriate records and controls to prevent loss, damage, or unauthorized issuance of items.

C. Expected Outcome

The assignment is expected to ensure accurate, timely, and transparent management of
procurement, inventory, fixed assets, documentation, and ERP records, while maintaining
proper accountability and compliance with applicable procedures.

Vacancy Details

Salary : Nu. 17,605
Slots : 1
Qualification : Diploma
Employment Type : Regular
Job Sector : Planning, Programs and Events
Last Submission Date : Aug 21, 2026 17:00

Bhutan Postal Corporation Limited is pleased to announce the vacancy for Dy. associate.

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