The Loden Foundation is pleased to announce exciting career opportunities for passionate and dedicated professionals. We are looking for individuals who are committed to excellence, integrity, and service to join our growing team.

We are currently recruiting for the following positions:
1. AFD Manager

For more information, please refer respective ToRs.

TERMS OF REFERENCES
ADMINISTRATION AND FINANCE (AFD) MANAGER

Organisation: Loden Foundation
Location: Thimphu, Bhutan
Reports to: Executive Director
Position Type: Full-time contract (2 years renewal)

Position Overview
The Administration and Finance (AFD) Manager is responsible for overseeing all administrative,
financial, and operational functions within the organisation. This role ensures that the
organisation maintains financial integrity, operational efficiency, and compliance with legal and
regulatory requirements. The manager will work closely with the Executive Director and other
senior managers, providing financial insights and strategic guidance to support decision-making
and organisational growth.

The Administration and Finance (AFD) Manager’s primary objective is to ensure the effective
management of the organisation’s financial resources and administrative functions. This includes
maintaining accurate financial records, managing budgets, overseeing procurement and logistics,
ensuring legal compliance, and providing administrative support to all services.

Key Responsibilities
Financial Management and Budgeting
● Oversee the financial planning, budgeting, and forecasting processes.
● Develop and monitor the organisation's annual budget in collaboration with focal program officers and the Executive Director.
● Ensure financial policies, procedures, and internal controls are followed to maintain
transparency and accuracy.
● Manage cash flow, ensure the availability of funds, and oversee investment decisions.
● Prepare regular financial reports, including income statements, balance sheets, and cash flow reports, for the Executive Director and the board of directors.
● Ensure timely and accurate financial reporting to donors, partners, and regulatory bodies.

Accounting and Audit
● Supervise the accounting team to ensure accurate and timely bookkeeping, including accounts payable, receivable, and payroll.
● Oversee the preparation of financial statements in accordance with applicable accounting standards.
● Ensure compliance with tax regulations and manage the submission of all statutory returns.
● Liaise with external auditors to ensure timely completion of audits and implementation of audit recommendations.

● Ensure proper maintenance of financial records and documentation for audit and compliance purposes.

Administration and Operations
● Supervise ADM officer and oversee all administrative functions, including office management, facilities management, and procurement.
● Ensure that administrative systems, processes, and policies are efficient and effective in supporting the organisation’s operations.
● Manage contracts and service agreements with external vendors and suppliers. ⇒ Oversee logistics, including travel arrangements, office supplies, and equipment maintenance.
● Ensure organisational compliance with legal and regulatory requirements, including labor laws and health and safety regulations.

Human Resources and Payroll Management

● Develop and implement HR policies, procedures, and systems to align with organizational values and legal requirements.
● Manage recruitment, including job postings, candidate screening, interviews, and onboarding.
● Administer employee records, leave management, payroll, and benefits, ensuring
all information is accurate and compliant with ISR and Labor laws.
● Develop and oversee staff performance management, including conducting annual performance appraisals, managing employee relations, and addressing grievances.
● Coordinate staff development initiatives, such as training and capacity-building programs, to enhance employee skills and support professional growth.
● Ensure a healthy workplace environment, promoting well-being, diversity, and inclusion within the foundation.
● Ensure compliance with Labor and Employment Act 2007, workplace safety regulations, and organizational standards.
● Maintain all personal records (personal files) pertaining to employees’ appointment, leave, training, studies, training bonds, certificates, evaluation reports etc. and update regularly.
● Manage organization’s payroll, including payment of taxes, managing staff bank loans (processed through the office) in accordance with applicable regulations and human resource policies and procedures.
● Prepare and update staff contracts.

● Facilitate recruitments of new staff (advertising, filing and short listing CVs, interviews, following up references, etc.)
● Take lead in standardizing and updating organization’s filing, referencing, and record tacking system in consultation with other units.
● Facilitate safe keeping of RSPN’s legal and confidential documents
● Provide all necessary office administration services including securing timely permits, visa, etc. for staff, guests, consultants as per prescribed procedures and law;
● Prepare, maintain and up-date standard employment contracts and insurance of staff, vehicles, equipment, and other relevant property;
● Ensure provision of telephone, legal and other office services as required

● Provide orientations to new staff
● Review staff employment conditions
● Supervise ADM Officer on the human resources function, ensuring compliance with employment regulations, fair labor practices, and organisational policies.
● Oversee the payroll system, ensuring that staff are paid accurately and on time.
● Assist with the development of HR policies and procedures, including recruitment, performance management, and staff development.
● Ensure the administration of employee benefits, leave policies, and contract renewals.

Procurement and Asset Management
● Supervise ADM officers and oversee procurement processes to ensure that goods and services are acquired in a cost-effective and transparent manner.
● Develop and maintain asset management systems to track the organisation’s physical assets.
● Ensure proper documentation, safeguarding, and maintenance of all organisational assets.
● Manage insurance policies, including health, property, and liability coverage. Risk Management and Compliance
● Identify and mitigate financial and operational risks to the organisation.
● Ensure compliance with legal, regulatory, and donor requirements, including the submission of financial reports and audits.
● Develop and implement internal control systems to safeguard organisational assets and ensure operational efficiency.
● Ensure adherence to donor guidelines for financial management and reporting.

Deliverables
● Annual budget and financial plan developed in collaboration with focal program officer and Executive Director.
● Monthly and quarterly financial reports prepared and submitted to the Executive Director.
● Timely and accurate submission of financial reports to donors and regulatory bodies.
● Completion of external audit with minimal or no findings.
● Procurement and asset management system maintained and regularly updated.
● Compliance with legal, regulatory, and donor financial guidelines.

Qualifications and Experience
● Bachelor’s degree or Master’s in finance, accounting, business administration, or a related
field (Master’s degree or professional certification such as CPA, ACCA preferred)

● Minimum of 3- 5 years of experience in financial management, preferably in a nonprofit organisation or CSO.
● Strong understanding of financial management principles, accounting practices, and regulatory compliance.
● Experience with budget development, financial analysis, and reporting.
● Excellent knowledge of procurement, asset management, and general administration.
● Proficiency in financial management software and accounting systems.
● Strong leadership, organisational, and communication skills.
● Ability to work independently and manage multiple priorities in a fast-paced environment.
● High level of integrity and ability to handle sensitive and confidential information.

Skills and Competencies
● Leadership: Ability to lead the administration and finance team, fostering collaboration and high performance.
● Analytical Thinking: Strong financial and operational analysis skills to inform decision-making.
● Attention to Detail: Ensure accuracy and thoroughness in financial and administrative tasks.
● Communication: Strong verbal and written communication skills to effectively interact with stakeholders.
● Problem-Solving: Ability to identify risks, resolve issues, and implement improvements in financial and administrative systems.

Reporting and Supervision
● The Administration and Finance (AFD) Manager reports directly to and works under the supervision of the Executive Director, ensuring alignment with the organisation's strategic and financial goals. This reporting structure facilitates close collaboration in managing the organisation's financial health, administrative functions, and compliance with regulatory requirements.

Pay and Benefits
● Pay, allowances, and other monetary entitlements under this agreement shall be payable as per the Loden Service Rules and Regulations and only in Bhutanese Ngultrums.

Hours of Work
● The employee shall be required to work a maximum of 44 hours per week and by other provisions concerning work hours as set out in the Loden Service Rules and Regulations.
● The employee shall be entitled to overtime payments per the Labour and Employment Act 2007 or the internal regulations of the Loden Foundation.

Leave entitlements
● The employer shall provide the employee rest and meal breaks per the provisions of the Labour and Employment Act 2007. Such breaks, however, do not count as part of standard working hours.
● The employee shall be entitled to paid annual leave, sick leave, casual leave, five days of paternity leave, study leave, and any other leave in accordance with the procedures and arrangements provided in the Loden Service Rules and regulations.

Work place health and safety
● The employer shall provide a safe working environment that is not harmful to the employee's health and assumes prime responsibility for all safety and health matters in the place of work. The employee agrees to cooperate with the employer to ensure the working environment is as safe and healthy as possible.
● The employer agrees to provide the employee with all necessary protective clothing and equipment associated with the employee's duties and responsibilities without cost to the employee.
● The employer agrees to compensate the employee for any injury or disease attributable to the performance of his or her duties and responsibilities under this agreement, or in the event of the death of the employee due to work or work-related circumstances, to compensate the employee's dependants and beneficiaries. Such compensation shall be payable according to the provisions of the Labour and Employment Act 2007 and Loden Service Rules and Regulations.

Provident funds, pensions, and gratuities
● On termination, the employer shall pay the employee all payments and entitlements due for provident fund, group insurance, pension rights, and gratuity payments, if any, as provided in the Labor and Employment Act, 2007, or Loden Service Manual (Separation Payout SOP).

Duration and Terms
● This is a full-time position with an initial contract of 2 years, subject to performance evaluation and renewal based on organisational needs.
● Competitive salary and benefits package, in line with the Loden Foundation’s ISR and compensation structure.

Note: Relevant master’s degree will be given preference for shortlisting

2025 ToR Finance & Adm ManagerDownload

📝 Apply Here
Join us and be part of a team that is redefining change and inspiring action across Bhutan.

For more information, please contact our Officiating Administration Officer, Mr Khandu, during office hours ‪at khandu@loden.org 

The deadline for this application is December 04, 2025

Vacancy Details

Minimum Experience Required : 3 Years
Qualification : Bachelor's degree
Employment Type : Contract
Job Sector : Business, Consulting and Management
Last Submission Date : Dec 4, 2025 17:00

The Loden Foundation is pleased to announce the vacancy for an administration and finance (AFD) manager.

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