Grants and Agreement Coordinator

World Wildlife Fund (WWF) is Bhutan’s oldest conservation partner. The partnership began in 1977 through capacity development of local conservation staff. The support gradually evolved into a full country program with several collaborative conservation projects.

Recognizing the need to conserve Bhutan’s natural capital and immense biological diversity, WWF-Bhutan supports the Royal Government with various environmental conservation programs targeting immediate and longer-term conservation issues. The programs include research and study, education and awareness, promotion of sustainable livelihoods, and protection of terrestrial and freshwater ecosystems. Addressing human-wildlife conflict, illegal wildlife trade, and mitigation and adaptation to climate change are of paramount importance to WWF-Bhutan’s conservation works in the country. 

By working closely with the communities and the Royal Government on various educational, participatory and innovative initiatives, WWF-Bhutan strives to ensure a progressive convergence of nature, culture and economic vibrancy to build a future where people live in harmony with nature. 

Our vision

A sustainable and just Bhutan for nature and people

Our Mission

1. Sustain a healthy and resilient natural ecosystem with a viable wildlife population of ecological and cultural significance.
2. Inspire environmental stewardship to promote inclusive conservation and development.
3. Catalyze and support nature-based economy contributing to human well-being and resilient economic growth.

Main Function

Under the Operations Director, the Grants & Agreement Coordinator manages contracts, prepares agreements, and performs procurement functions in compliance with WWF policies. He/she supports financial and administrative compliance, partner monitoring, proposal budgeting, risk assessments, due diligence, contract reviews, and oversees timely amendments and closeouts.

Key Responsibilities:

Grants and Contracts

• Collaborate with the Programs team to prepare agreements compliant with WWF policies and Bhutanese laws.

• Ensures all parties understand fund compliance provisions and reporting deliverables.
• Ensure that all outgoing agreements are processed and maintained in SmartSimple, with relevant information updated in accordance with established policies and procedures.
• Support program teams in grantee/consultant selection, ensuring due diligence checks, risk assessment, mitigation, and monitoring.
• Develop monitoring plans with MES, aligned with grantee risk assessments and donor requirements.
• Conduct regular financial monitoring of projects and sub-grantee partners to ensure compliance with agreements and policies, and to facilitate the timely disbursement of funds.
• Analyzes monitoring findings and follows up to ensure grantees implement recommended actions.
• Reviews program financial progress periodically, identifying delays, incomplete reports, variances, or overspending, and reports to concerned stakeholders.
• Coordinates and compiles financial reports from grantees and manages field project financial data analysis and reporting.
• Attends monthly agreements call to represent WWF-Bhutan

• Supports auditing in a specific relation to outgoing agreements.
• Maintains files and logs for grants, agreements, and contracts, including status reports and annual budget vs. expenditure analysis for all grants and consultancies.
• Train grantees/partners on WWF compliance, financial reporting, and record-keeping.
• Address grantee queries and facilitate the timely resolution of compliance issues.
• Ensure proper closeout of grants (final reports, asset disposal, compliance checks).

Procurement and Contracts

• Conduct procurement of goods and services compliant with WWF policies.
• Maintain up to date procurement plan
• Ensures timely renewal of contracts/agreements.
• Ensure procurement files are well documented (bid evaluations, approvals, contracts).
• Liaise with Operations and program teams to streamline procurement processes.
• Provide training and awareness on WWF procurement policies and processes.
• Performs additional duties to support successful project operations.

Working relationships:

• Internal: Will have to work closely with WWF staff on a daily basis
• External: Maintain close interaction with vendors, consultants, WWF network, and entities associated with WWF Bhutan’s work within and outside the Government, including conservation partners.

Minimum Work Requirements:

Qualification: Minimum of a bachelor’s degree in finance, commerce, business administration, Law, or related field.

Experience: At least 4 years in grant management, procurement, program management, or similar work experience is required.

Skills and Abilities:

• Fluency in English and Dzongkha (written and spoken)
• Should be able to work independently with minimal supervision and guidance.
• Exceptional interpersonal and relationship-building competencies coupled with strong written and verbal communication skills.
• Proven experience managing teams.
• Ability to work effectively and under pressure on a variety of simultaneous complex initiatives and issues.
• Committed to building and strengthening a culture of inclusion within and across teams.
• Strong financial analysis and risk assessment skills.
• Excellent negotiation, communication, and training skills
• Self-management and Emotional Intelligence: Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have consistent behavior towards others
• Conflict Management: Surface conflicts and address them proactively, acknowledging different feelings and views, and directing energy towards a mutually acceptable solution
• This position requires attention to detail, the ability to keep accurate financial records, and the ability to effectively prioritize and work accurately under time constraints.
• Identifies and aligns with WWF’s core values: Courage, Integrity, Respect, and Collaboration:

• Demonstrates courage by speaking up even when it is difficult or unpopular.
• Builds trust with colleagues by acting with integrity, owning mistakes, and holding oneself accountable.
• Welcomes other points of view and ideas, recognizing and embracing different and contrary perspectives with kindness, curiosity, and encouragement.
• Makes conscious efforts to promote cooperative practices, behaviors, and ways of working across many groups and individuals.

1. All your information will be kept confidential according to EEO guidelines.

2. The duration of the Employment Contract and Renewal is either based on:

      - The Project duration/company requirement or  

      - Based on individual performance.

3. Application Submission Deadline: August 1, 2025.

4. Only shortlisted candidates will be contacted.